Administrative Assistant, Proposals Team

Request and screen bidding opportunities daily

Order supplies and proposals materials

Print, copy, ship, and track proposals and book samples

Complete online bid portal registration and questionnaires, and submit bids

Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information

Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses

Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals

Maintain contracts lists, track renewals, update pricing, as needed

Support ad hoc bid projects, as needed

BA/BS and 1-3 years of experience in a related field

Strong written and oral communication skills

Ability to prioritize tasks and work efficiently

Exceptionally organized and detail-oriented

Quick learner who demonstrates initiative

Energetic, mature, positive person who works well independently and with a team

Experience with Google Applications, Microsoft Office Suite, and Adobe required

Experience with SchoolWatch and RFPs desired

Experience in K-12 education a plus

Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $25 - $33 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.