naukri
Administrative Assistant / Personal Assistant
V S Sourcing Textiles LLC DWC
Dubai, UAE
Mid
Onsite
3 weeks ago
Calendar ManagementMeeting CoordinationTravel ArrangementsDocument ManagementProcurementInventory Management
Free
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Calendar ManagementMeeting CoordinationTravel Arrangements
About the Role
Vogue Sourcing is a global sourcing and supply chain partner specialising in the design, development and delivery of fashion for leading retail clients. With operations spanning.
Key Skills for This Role
Calendar ManagementMeeting CoordinationTravel ArrangementsDocument ManagementProcurementInventory Management
Responsibilities
- Manage employee attendance records and prepare monthly attendance reports for payroll processing
- Oversee office administration activities including procurement and inventory management of office supplies
- Provide comprehensive administrative support to senior management including calendar management and meeting coordination
- Coordinate travel arrangements including hotel bookings, flight reservations, and visa related support
Requirements
- Experience in office administration and personal assistant roles
- Ability to manage multiple tasks and prioritize effectively
- Proficiency in Microsoft Office and document formatting
Full Job Posting
Company Overview
- Vogue Sourcing is a global sourcing and supply chain partner specializing in fashion for leading retail clients, operating across multiple international markets.
Admin and Office Responsibilities
- Manage employee attendance records and prepare monthly attendance reports for payroll processing.
- Maintain records related to company assets, including travel insurance and company policies.
- Support the preparation of reports and presentations by gathering data, formatting documents, and ensuring accuracy.
- Oversee office administration activities, including procurement and inventory management of office supplies, pantry items, stationery, and printed materials.
- Support HR, Finance, Sales, and Management teams with administrative coordination and documentation requirements.
Personal Assistant Responsibilities
- Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling.
- Organise and maintain documents, records, and files, including operational, compliance, and regulatory documentation.
- Arrange and coordinate meetings, conferences, and appointments, ensuring optimal use of executive time.
- Coordinate travel arrangements, including hotel bookings, flight reservations, transportation, and visa related support when required.
- Assist in scheduling appointments and meetings, coordinating with multiple stakeholders to ensure optimal timing and venue arrangements.
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