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Administrative Assistant - Operations Scheduler
Primoris Services Corporation
USA
Full-time
Mid · 5+ years experience
Onsite
USD 26-36 hourly / hour
Discovered 1 weeks ago
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- Plan a multi-week region/function/or commodity area-wide work schedule based on evaluation of work demands and work prioritization considering factors such as work types, job priorities, resource availability, customer expectations, permitting requirements, business unit guidelines, and others. Planning responsibilities include identification of gaps and authority to resolve scheduling conflicts and making recommendations to management related to schedule and resources needed.
- Manage personnel, equipment, and material resource availability/backlog over a multi-week timeframe and ensure availability of work assignment to crews across the region including decision making to reallocate resources across areas as needed.
- Optimize contract/employee resource selection within scheduling window to minimize costs, and maximize schedule adherence, customer satisfaction, safety and compliance.
- Analyze scheduling and work assignment performance in order to forecast resource utilization for upcoming quarter and identify opportunities for resource reallocations and operational improvements, make recommendations for crew sourcing changes based on forecasts as well as improvements within area of responsibility, and lead process change implementation efforts. Facilitate monthly regional/area metric review meetings to evaluate performance.
- Accountable for ensuring all compliance work is scheduled within required timeframes. Verify work tasks are assigned to the correct work areas, in the right order, based on provided dependencies.
- Communicate and work effectively with local supervisors and build/leverage strong partnerships with stakeholder groups at a variety of levels to maximize productivity, utilization and operational efficiency of all resources. Drive and maintain ownership for regular scheduling meetings. Negotiate with key partners to realign dates on projects to ensure customer and compliance dates are met.
- Drive customer satisfaction by establishing and maintaining strong adherence to scheduling processes.
- Bachelor's degree in business administration or related field preferred.
- Five years' experience in construction, design, maintenance or other operations area. Utility scheduling/planning experience preferred.
- Demonstrated ability to schedule and manage work activities in a manner that meets customer and/or internal stakeholder requirements.
- Demonstrated analytical and problem-solving skills.
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