Administrative Assistant & Office Manager – Enrollment Management

St. Mark’s School seeks a dynamic, highly organized, and collaborative Administrative Assistant & Office Manager to support the Assistant Head of School for Enrollment and oversee the daily operational, administrative, and hospitality functions of the Admission & Enrollment Office.

The ideal candidate will combine high-level administrative foresight with exceptional hospitality, ensuring smooth daily calendar and workflow execution for executive leadership while creating a welcoming, professional, and seamless environment for visiting prospective families, student tour guides, and campus partners. Additionally, this position will oversee and manage details of events, travel, presentations, etc.

Calendar & Priority Management: Proactively manage and optimize the Assistant Head’s calendar and meeting preparation.

Communication & Briefing: Draft, proofread, and prepare reports, presentations, and meeting agendas for internal and external audiences.

Travel & Expense Coordination: Handle domestic and international travel arrangements, itinerary details, and expense report processing for enrollment leadership and travel team members.

Hospitality: Assist/oversee the day-to-day presentation and climate of the Admissions office, ensuring a warm, inclusive, and professional atmosphere for prospective students, families, consultants, and campus visitors.

Daily Office Operations: Manage office inventory, supply ordering, budget tracking/invoicing processing, etc. (printing/collateral stock, coffee/refreshments).

Admissions Workflow Support: Serve as a key operational contact within the admissions database, assisting with visitor check-ins, record maintenance, and processing prospective family inquiries and emails.

Event Coordination: In collaboration with the Admissions team, coordinate logistics for key enrollment events, including Open Houses, Revisit Days, campus tours, off-campus receptions, etc.

Student Ambassador & Tour Guide Assistance: Assist in scheduling, tracking, and coordinating student tour guides and parent volunteers for campus visits and special events.