Administrative Assistant

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets.

Boldness, innovation and collaboration are an integral part of our daily operations .

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities , and the environment.

We are committed to making a real difference, one project at a time, and to having a positive, lasting impact.

We approach our work with fresh perspectives, relying on collaboration and a diversity of voices.

With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism.

We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you?

Learn more about the role !

Your main responsibilities

• Provide exceptional customer service to internal teams and external clients
• Support project teams with document preparation, formatting, and coordination
• Manage calendars, schedule meetings, and arrange travel
• Maintain filing systems, databases, and records
• Prepare reports, correspondence, and meeting minutes
• Perform reception duties including answering phones, greeting visitors, and handling mail
• Order and manage office supplies and coordinate with vendors
• Assist with basic accounting tasks such as invoice processing and accounts receivable
• Support health & safety and internal administrative programs
• Perform other administrative duties as required

What makes you unique

• Post-secondary diploma or degree in Office Administration, Business Administration, or related field
• 2–3+ years of experience in an administrative role
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to multitask and meet deadlines in a fast-paced environment
• High attention to detail and accuracy
• Experience in consulting, engineering, or technical environments is an asset