Administrative Assistant

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets.

Boldness, innovation and collaboration are an integral part of our daily operations .

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities , and the environment.

We are committed to making a real difference, one project at a time, and to having a positive, lasting impact.

We approach our work with fresh perspectives, relying on collaboration and a diversity of voices.

With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism.

We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you?

Learn more about the role !

Your main responsibilities

• Apply and promote Englobe’s health and safety rules;
• Answering and directing phone calls;
• Serve as the primary point of contact for visitors, clients, and vendors;
• Coordinate the administration of certain corporate programs under the direction of Human Resources including onboarding and integration;
• Prepare, format, proofread, scan, print, bind, and distribute documents and reports;
• Maintain electronic and physical filing systems and records;
• Assist with data entry, tracking logs, and document management systems;
• Direct and problem solve inquiries from staff;
• General site administration tasks including coordinating building maintenance, ordering office supplies and maintaining local vendors list;
• Coordination of social events and staff luncheons;
• Ordering employee clothing and promotional items for trade shows and conferences;
• Shipping and receiving of couriers and mail;
• Maintaining a clean/tidy kitchen & printer room;
• Working with IT to order equipment & assist staff with day-to-day requests;
• Travel arrangements;
• Assist with special projects and other administrative duties as assigned.

What makes you unique

• Post-Secondary degree or diploma in Office Administration, Business Administration is an asset;