Administrative Assistant - Leadership Support

Composes, edits, and proofreads correspondence, presentations, and other documents, demonstrating exceptional technological and document production skills.

Proactively coordinates internal and external meetings and events, arranges logistics, and applies best practices for travel arrangements.

Monitors and identifies business development opportunities for firm leaders, e.g. flagging client activity in press.

Demonstrates exceptional proficiency in Microsoft Outlook, managing multiple calendars and scheduling requirements across lawyers, clients, offices, and time zones.

Effectively leverages AI across a variety of use cases, such as drafting documents and itineraries, reviewing emails, conducting research and due diligence, and managing workflows.

Actively contributes to culture and engagement initiatives.

Maintains subject matter expertise in the Firm’s core applications and adheres to best practices.

Demonstrates intellectual curiosity and a continuous drive to improve service, openness to feedback, and flexibility to adjust performance as needed.

Bachelor’s degree or equivalent required.

2-3 years of experience supporting C-level executives, with demonstrated interest in internal and external communications.

Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and social media/web platforms.

Strong organizational skills with the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.

Strong interpersonal skills and the ability to build relationships with internal and external stakeholders, staff, and clients.

Expert-level written and verbal communication skills, adhering to proper business writing standards.

Demonstrated proactive approach to problem-solving and strong decision-making capability.

Emotional maturity, resourcefulness, and ability to work independently and as part of a team.

Proven ability to handle confidential information with discretion and adapt to competing demands.

Commitment to high performance and meeting deadlines in a dynamic environment.

Availability to work off-hours and weekends as required.

Flexible and collaborative.

Enthusiastically adopts new initiatives and technologies.

Fluency in AI tools.

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Boston, MA ($69,500 - $100,800)

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.