Administrative Assistant

Parsons is looking for an amazingly talented Administrative Assistant to join our team!

In this role you will get to provide high-level administrative and operational support to a dynamic business unit, ensuring smooth day-to-day operations and efficient coordination across teams.

Perform a variety of routine and non-routine administrative, clerical, data collection, and report preparation tasks in accordance with established procedures

Gather statistics and general data, review and compile information into established reports for internal and external use

Develop new reports or revise existing reports in spreadsheet, graphical, or narrative formats as directed

Verify data accuracy, including matching supplier invoices against file copies and supporting documentation

Review and verify employee time reports for accuracy of hours worked and Job/WBS charges, following up on corrections as needed

Maintain employee directory information, resumes, and paid time off tracking schedules

Prepare and distribute correspondence and reports not requiring supervisor review

Answer and direct telephone calls, take and relay messages, and manage incoming and outgoing mail

Maintain equipment records and service logs, and initiate service requests as necessary

Support overhead budget data collection and prepare recurring reports and preliminary reconciliations

Coordinate physical space requirements, including requests for PCs, telephones, and directory updates

Assist in tracking performance appraisal timelines and preparing documentation related to personnel actions

Prepare occupancy and staffing reports by project, as directed

Provide general administrative support and perform other responsibilities associated with the position as appropriate

High school diploma (or equivalent)

5+ years of relevant work experience.

Ability to analyze and improve operating practices to increase efficiency

Strong attention to detail and ability to thrive in a fast-paced office environment

Excellent written and verbal communication skills

Superior organizational skills with a strong commitment to meeting deadlines

Ability to maintain confidentiality and exercise sound judgment

Strong interpersonal skills and ability to work effectively with internal teams and external stakeholders

Parsons is aware of fraudulent recruitment practices.

To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.