Administrative Assistant III
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Key skills for this role
Key Skills for This Role
Full Job Posting
Compensation
- The pay range for the role is $21.50 - $29.50/hour; commensurate with experience
Work Schedule
- Monday - Friday 8:00AM - 5:00PM (hours may vary)
Responsibilities
- Responsible for administrative tasks to support the Controller’s division
- Receives and processes invoices for payment.
- Coordinates meetings.
- Assists with logistics related to quarterly/annual audits and examinations (reserving conference rooms, scheduling meetings, maintaining/updating calendars, …)
- Complete and process necessary reports & documents related to division personnel (new hires, transfers, terminations).
- Assist all divisional departments with miscellaneous administrative tasks.
- Assist in preparing reports to satisfy compliance requirements related to the division (IT/Network validations, disaster recovery, evacuation plans, …)
- Coordinates the Bank’s travel program
- Assists departments and respective administrative assistants in booking bank-related travel.
- Primary contact with travel agencies and travel vendors (hotel, car, airlines). Negotiates group and volume discounts where available.
- Reviews and maintains the Bank’s travel policy and guidelines.
- Other duties include:
- Performing other administrative duties as assigned, including being familiar with managers' projects, programs and processes to relay information or provide materials in the absence of the manager.
- Assisting with coordinating division functions (holiday parties, birthday/anniversary celebrations, etc).
Qualifications
- Associate's degree in a business-related field or a minimum of 2 years of administrative/office experience.
- Bachelor's degree in business administration or equivalent work experience is preferred.
- 2 years of experience in an administrative/office environment is required.
- Highly motivated, organized, and results-oriented with excellent communication skills.
- Ability to manage multiple tasks and projects with attention to detail and meet deadlines.
- Proficient in Microsoft Suite applications and presentation creation tools.
- Strong interpersonal skills to interact effectively with employees, customers, and vendors.
- Ability to work independently and take personal ownership of outcomes.
- Familiarity with office equipment and a willingness to adapt to new technologies.
- A positive and collaborative attitude, contributing to a productive work environment.
About First Hawaiian Bank
Hawaii's oldest and largest financial institution.
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