Administrative Assistant II

Welcomes and assists all visitors, including professionals, sales representatives, applicants, auditors, and vendors, ensuring a positive first impression. Notifies the appropriate employee and ensures visitors are escorted throughout the campus

Manages employee and visitor badges, inclusive of issuing badges, supporting with replacements for lost IDs and maintaining accurate records in the visitor badge log

Assist HR team in onboarding new employees, including issuing new hire badges, support with i9 verification, and serve as back up for onboarding support

Support employee engagement events by assisting with planning, coordination, and on-site execution

Answers and manages incoming switchboard calls—screening, transferring, assisting callers with inquiries, and taking messages as needed

Maintains switchboard database with frequently dialed numbers on RING and assists in implementing emergency telephone procedures as needed

Oversees office supply inventory, placing orders as needed to ensure a well-stocked and organized workspace

Sorts and distributes incoming and interoffice mail; asists with mailings of letters and packages for varying projects

Coordinates catering services for meetings and luncheons, handling order placement, setup, and teardown across the campus

Collaborates with vendors regarding stocking, service calls and follow-ups to ensure smooth operations

Assists with other administrative duties and special projects as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The role will interact with every department in the company worldwide as well as customers, vendors and visitors.

Education: Preferred Bachelor’s Degree (BS/BA) from four year college or university or equivalent combination of education and 2-4 years of administrative experience

Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.