Administrative Assistant

Essential Job Functions and Responsibilities

• Support tours paperwork processing and maintain accurate records.
• Monitor and triage shared team inboxes (tours, protocol, events) and respond appropriately to routine inquiries.
• Maintain team calendars and facility calendars; proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Obtain and manage a purchase card to order event materials and food within budget and per-diem guidelines.
• Coordinate travel arrangements and prepare travel expense records when needed.
• Compose, edit, and proof a variety of documents and correspondence; prepare charts/graphs for presentations.
• Maintain office records and files; handle sensitive information in accordance with applicable policies and controls.
• Track critical items, assignments, and deadlines to ensure timely completion; support onboarding logistics and space coordination for new employees.
• Escort un-cleared visitors as required and support deliveries to facilities (e.g., ATR/MFC) during peak demand periods.

Required

Physical Requirements

• The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Information

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.
• At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.
• INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission

INL Vision

Selective Service Requirements

• To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov .

Equal Employment Opportunity

Reasonable Accommodation

Other Information