Administrative Assistant I

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve.

As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

Learn more about the benefits of joining Team UES and our core values at careers.teamues.com .

We are looking for an Administrative Assistant I to join our growing team.

The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.

This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

This is an excellent opportunity for individuals looking to start their career in administration.

The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

• Manage calendars, schedule meetings, and coordinate appointments for the team
• Prepare and process documents such as proposals, contracts, and reports
• Maintain organized electronic and physical filing systems for sales and project documents
• Assist with travel arrangements, expense reporting, and other logistical tasks
• Assist the sales team with lead generation, follow-ups, and client communications
• Prepare and distribute sales presentations, brochures, and marketing materials
• Track and manage sales opportunities using CRM software, ensuring accurate and up-to-date records
• Coordinate with customers to schedule meetings, presentations, and project updates
• Compile and analyze sales data to create reports for management review
• Assist in the preparation of sales forecasts and budgets
• Serve as a point of contact for clients, addressing inquiries and providing information as needed
• Support the team in maintaining positive client relationships through effective communication and follow-up
• Handle incoming customer calls and emails, directing them to the appropriate team members
• Coordinate with project managers, engineers, and other departments to ensure alignment on sales and project activities