Administrative Assistant I

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve.

As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

Learn more about the benefits of joining Team UES and our core values at careers.teamues.com .

We are looking for an Administrative Assistant I to join our growing team.

The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.

This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

This is an excellent opportunity for individuals looking to start their career in administration.

The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

• Proficiently operate a computer and various computer systems.
• Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player
• Efficiently communicate with teammates from all levels (other administrative assistants, department manager, branch manager, project manager, etc.)
• Review the project set-up structure to ensure the billing terms are being executed correctly.
• Execute monthly billing for a department(s) by invoicing clients through various channels.
• Advise management when the billing total reaches the total contract amount.
• Follow up with clients on invoices to ensure receipt, correct submittal, etc.
• Strong knowledge of the business and project cycle.
• Ability to efficiently answer client questions and assist them promptly.
• Ability to prioritize, execute tasks efficiently, and meet deadlines without compromising the quality of work.
• Other duties may be assigned.
• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.