Administrative Assistant I

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.

• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.

• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.

• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.

• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.

• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.

• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.

• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.

• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.

• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.

• Performs other duties as assigned.

• Maintains regular and reliable attendance.

• Complies with all policies and standards.

• Associate Degree or coursework in Business Administration or a related field preferred

• 0-2 years of clerical or administrative experience required

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

• Strong organizational and time management skills with attention to detail.

• Excellent verbal and written communication skills, including grammar and proofreading.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.

• Ability to handle sensitive and confidential information with discretion.