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Administrative Assistant, Global Corporate & Investment Banking, Dubai
Bank of America
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
Calendar ManagementTravel CoordinationExpense ManagementMicrosoft OfficeCommunicationOrganizational Skills
Free
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Calendar ManagementTravel CoordinationExpense Management
About the Role
Bank of America seeks an experienced Administrative Assistant to support senior Global Corporate & Investment Banking bankers in Dubai. The role involves complex calendar management, travel coordination, and client meeting logistics in a fast-paced environment.
Key Skills for This Role
Calendar ManagementTravel CoordinationExpense ManagementMicrosoft OfficeCommunicationOrganizational Skills
Responsibilities
- Manage complex, high volume calendars for senior stakeholders
- Prioritise and coordinate meetings across multiple time zones
- Arrange meetings with clients and senior bankers
- Coordinate conference calls (internal and external)
- Prepare meeting logistics, materials and follow ups
- Arrange international travel, accommodation and visa requirements
- Process travel requests via internal systems
- Manage expense submissions via Concur
- Process compliance approvals and required documentation
- Submit call reports and internal tracking requirements
- Maintain accurate administrative records and reporting
- Coordinate team events, offsites and internal activities
Requirements
- Proven administrative experience supporting senior stakeholders within Investment Banking
- Strong communication skills with ability to interact confidently with clients and senior bankers
- High level of professionalism, discretion and stakeholder awareness
- Strong organisational skills with ability to manage multiple priorities
- Proactive mindset with strong ownership and accountability
- Ability to work independently and operate effectively in a high pressure environment
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Fluency in English (written and spoken) is essential
- Arabic language skills are highly desirable
Full Job Posting
Job Description
- We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Dubai office.
- You will join the Investment Banking Administrative team with a focus in supporting our Bankers.
- Provide high touch administrative support to senior Global Corporate & Investment Banking (GCIB) bankers, ensuring seamless coordination of client facing and internal activities.
- This role operates in a fast paced, relationship driven environment with significant exposure to senior stakeholders and international clients.
Responsibilities
- Manage complex, high volume calendars for senior stakeholders
- Prioritise and coordinate meetings across multiple time zones
- Arrange meetings with clients and senior bankers
- Coordinate conference calls (internal and external)
- Prepare meeting logistics, materials and follow ups
- Arrange international travel, accommodation and visa requirements
- Process travel requests via internal systems
- Manage expense submissions via Concur
- Process compliance approvals and required documentation
- Submit call reports and internal tracking requirements
- Maintain accurate administrative records and reporting
- Coordinate team events, offsites and internal activities
What We Are Looking For
- Proven Administrative experience supporting senior stakeholders within Investment Banking
- Strong communication skills with the ability to interact confidently with clients and senior bankers
- High level of professionalism, discretion and stakeholder awareness
- Strong organisational skills with the ability to manage multiple priorities
- Proactive mindset with strong ownership and accountability
- Ability to work independently and operate effectively in a high pressure environment
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Working knowledge of travel and expense systems (e.g. Concur) preferred
- Fluency in English (written and spoken) is essential, and Arabic language skills are highly desirable
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