Administrative Assistant

Responsibilities

• Assist with project technology and document control activities during project startup, including user onboarding and support.
• Participating in project technology startup meetings, documenting meeting minutes, and assisting with tracking and following up on action items arising from discussions.
• Assist in developing and documenting project processes.
• Assisting with developing and maintaining best practice manuals and procedures.
• Assisting with updating intranet information related to project transfers.
• Assist with the development and maintenance of digital forms.
• Assist with archival and closeout of project technologies and records.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Assist with preparing and maintaining project and department reports.
• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.

Qualifications

• 3 years of experience in administration, project coordination, document control, construction support, or a related role.
• Previous experience working in a construction, engineering, architectural, or project-based environment is required.
• Demonstrate a working understanding of RFIs, submittals, and construction drawing management processes.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
• Experience with project management software, SharePoint, Egnyte, or Autodesk ACC (Forma) is preferred.
• Post-secondary education in administration, business, construction, legal studies, records management, or a related field is considered an asset. Equivalent combinations of education and experience will be considered.
• Excellent verbal, written and interpersonal communication skills.
• Strong attention to detail with a commitment to accuracy and quality.
• Ability to identify and resolve problems independently.
• Ability to manage competing priorities, navigate challenging situations, and remain calm under pressure.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.

Your Work Has Purpose Here

Primary Location

• Edmonton, Alberta (Buildings)
• Job Title: Administrative Assistant
• Requisition ID: 13906