Administrative Assistant

Responsibilities

• Develops and maintains a detailed, well-organized accurate filing and record-keeping system that enables team members to quickly locate information.
• Demonstrates patient, professional, clear, and courteous communication skills, both written and verbal.
• Creates and maintains templates for forms, business travel letters, tracking spreadsheets, etc.
• Assists with organizing meetings and participates in social planning committees as needed to represent the department.
• Supports the team by preparing cost-of-living reports, formal rental searches, and prepare destination city information across Canada and the United States.
• Supports move coordinators by initiating new relocation files with PCL’s relocation partners.
• Assists in ensuring departmental compliance with timelines, reporting requirements, and related processes.
• Willing and able to prioritize tasks while working in a fast paced, task oriented, sometimes stressful busy environment.
• Detail oriented and able to provide concise messaging.
• Provides accurate Word, Excel and PowerPoint support by composing and/or
• editing a variety of documents.
• Builds and maintains strong, customer-focused relationships with key stakeholders and decision makers by demonstrating empathy and understanding.
• Values, models, and coaches the solution provider and profitability culture.
• Other duties as required.

Qualifications

• High school diploma.
• Post-secondary degree or diploma or certificate in office administration program
• considered an asset.
• 3 years of progressive experience as an administrative assistant.
• Excellent verbal and written communication skills.
• Professional and service- oriented approach internally and externally.
• Self-management skills to plan, organize, and prioritize tasks with conflicting
• deadlines.
• Ability to act with discretion when handling confidential and privileged
• information.
• Ability to effectively handle difficult calls and situations.
• Ability to remain calm under pressure.
• Ability to anticipate and adapt to various work styles..
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills of Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Your Work Has Purpose Here

Primary Location

• Edmonton, Alberta (Corporate)
• Job Title: Administrative Assistant
• Requisition ID: 14119