Administrative Assistant
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Key skills for this role
About the Role
Capital Zone Mortgage Broker is hiring an Administrative Assistant for full-time, on-site support in Dubai. The role involves scheduling, calendar management, record keeping, and professional communication in a fast-paced mortgage services environment.
Key Skills for This Role
Responsibilities
- Support daily office operations including scheduling appointments, managing calendars, and organizing meetings
- Maintain accurate records and documentation
- Handle phone calls and emails, greet visitors, and ensure professional communication
- Prepare basic reports and process paperwork
- Assist with executive administrative tasks and coordinate with other departments
Requirements
- Strong administrative and clerical skills including scheduling, filing, data entry, and document preparation
- Executive administrative assistance capabilities such as calendar management and meeting coordination
- Excellent phone etiquette and communication skills with a professional demeanor
- Solid organizational and time management skills with ability to prioritize tasks
- Proficiency in office software (e.g., MS Office suite)
- Relevant diploma or bachelor's degree in business administration, finance, or related field preferred
Full Job Posting
Company Description
- Capital Zone Mortgage Broker is an independent mortgage service provider based in Dubai, licensed by the Dubai Economic Department (DED).
- The organization is led by experienced financial professionals with extensive banking and corporate backgrounds.
- Capital Zone focuses on building long term relationships with clients and banking partners through a deep understanding of their financial needs.
Role Description
- The Administrative Assistant role is a full time, on site position based in Dubai.
- This role supports daily office operations, including scheduling appointments, managing calendars, organizing meetings, and maintaining accurate records and documentation.
- The Administrative Assistant will handle phone calls and emails, greet visitors, and ensure professional communication with clients, partners, and internal team members.
- Responsibilities also include preparing basic reports, processing paperwork, assisting with executive administrative tasks, and coordinating with other departments to support efficient workflow.
Qualifications
- Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document preparation.
- Candidates should possess Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and support for senior leadership.
- Candidates should possess excellent Phone Etiquette and Communication skills, with a professional demeanor in client facing and internal interactions.
- Candidates should possess solid organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in office software (e.g., MS Office suite or similar tools) and basic knowledge of business correspondence is beneficial.
- Prior experience in financial services, banking, or mortgage brokerage is an advantage.
- A relevant diploma or bachelor’s degree in business administration, finance, or a related field is preferred.
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