indeed
Administrative Assistant
DesignedByMBS
Doha, QAT
Full Time
Entry
Onsite
1 weeks ago
Order FulfillmentLogistics CoordinationCustomer CommunicationData EntryMicrosoft OfficeOrganization
Free
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Order FulfillmentLogistics CoordinationCustomer Communication
About the Role
DesignedByMBS seeks a highly organized Administrative Assistant to support two companies in Doha, Qatar. The role involves order fulfillment, logistics coordination, client communication, and general administrative tasks.
Key Skills for This Role
Order FulfillmentLogistics CoordinationCustomer CommunicationData EntryMicrosoft OfficeOrganization
Responsibilities
- Accurately prepare, package, and coordinate the dispatch of customer orders
- Liaise with shipping providers and internal teams to ensure timely and cost effective delivery of products
- Handle customer inquiries, order tracking, and post sale support via email, phone, and social media channels
- Assist with basic data entry for inventory levels and sales records
- Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes
- Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands
Requirements
- Excellent communication skills: Fluent in English (written and spoken) with a professional and articulate demeanor
- Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual role capacity
- High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry
- Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents
- Previous experience in an administrative, executive assistant, or office management role (preferred)
- Experience in e commerce logistics or a similar fast paced operational environment (preferred)
Full Job Posting
About the Companies & Role
- This unique full time position offers the opportunity to support the operations of two distinct and dynamic companies.
- We are a company specializing in sanitary pads and feminine products, focused on e commerce and logistics.
- We are seeking a highly organized, proactive, and detail oriented Administrative Assistant to manage day to day administrative and operational needs.
Key Responsibilities
- Order Preparation & Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.
- Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost effective delivery of products.
- Client Communication: Handle customer inquiries, order tracking, and post sale support via email, phone, and social media channels.
- Inventory Tracking: Assist with basic data entry for inventory levels and sales records.
- Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes.
- General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.
Qualifications and Skills
- Excellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.
- Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual role capacity.
- Data Entry & Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.
- Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.
- Preferred Qualifications: Previous experience in an administrative, executive assistant, or office management role.
- Experience in e commerce logistics or a similar fast paced operational environment.
Pay
- From QAR 3,000 per month
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