Administrative Assistant- DeMey Clinic- Full Time (Greater Grand Rapids, Michigan Area)

Principal Duties and Responsibilities

• Plans and implements assigned projects from general directions given by supervisor(s) which may have program or organization-wide significance. Works with both internal and external customers.
• Gathers, interprets, and summarizes data and information; uses data to develop administrative and statis­tical reports. Composes confidential and sensitive reports, contracts, and records. Assists in monitoring department budgets and accounts.
• Offers other administrative support including, but not limited to: greeting and directing visitors or patients, answering questions based on knowledge of department/organization, appropriately transferring and screening calls, maintaining calendars of supervisor(s) and/or the work group, and making routine travel accommodations.
• May schedule and coordinate meetings, departmental events and other special projects. Provides meeting materials and takes meeting minutes.
• May order office supplies and equipment; submits maintenance requests for office space and equipment.
• May assists with invoicing and requisitioning department expenses for payment and/or reimbursement.
• May calculate charges and verify expenses and follow up on balances accordingly (i.e. Therapies, procedures, tuituion, etc.).
• May assist with training or coordinate training of other staff on certain applications or procedures.
• Responsible to create a customer-friendly environment.
• May edit documents given from supervisor or others. Formats reports when given direction from supervisor. Operates dictating equipment and appropriate computer software in order to compose materials dictated by clinical personnel.
• Must maintain annual training and demonstrate competency in the required programmatic training and computer software.
• Performs other duties or functions as assigned.