Administrative Assistant

• Assist program managers in maintaining project schedules, timelines, and milestone trackers
• Monitor and log upcoming deadlines and flag items requiring attention
• Help track labor hours, telework, PTO, and leave across the team to support workforce planning

• Assist with scheduling and setting up meetings, reviews, and team calls on behalf of program managers
• Track attendance, distribute agendas, capture meeting notes, and follow up on open action items
• Help route documentation and correspondence to the appropriate points of contact in a timely manner
• Maintain up-to-date personnel rosters, contact lists, and emergency POC records
• Assist with visitor coordination and personnel access documentation as needed

• Maintain organized project files, logs, and records in accordance with applicable records management practices
• Assist in preparing and formatting status reports, meeting minutes, and program updates for distribution
• Assist with financial tracking documentation including monitoring contract funding levels and supporting report preparation
• Maintain electronic and hard copy filing systems; organize and upload documents to shared drives and collaboration platforms

• Help track government furnished equipment and property inventory on behalf of the program team
• Assist with compiling and routing personnel documentation such as training records, performance-related forms, and recognition nominations
• Monitor and log mandatory training completion across the team and provide reminders for upcoming due dates
• Provide general administrative support to program leadership to help manage day-to-day operational needs across supported work areas
• Must be a U.S. Citizen with a current Interim Secret or higher (active DoD Secret clearance preferred).
• Associate's degree, OR three (3) years or more of related administrative or program support work experience.
• Comfortable working independently across multiple tasks and systems with minimal supervision.
• Strong organizational skills and attention to detail with a customer-focused mindset.
• Must be a dependable and collaborative team member who works well in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with shared drives and collaboration tools a plus.
• Must be able to come into office on occasion (Approximately 1-2 days a week as needed).

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor.

As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values.

You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.