indeed
Administrative Assistant cum Receptionist
Homify Properties
Dubai, UAE
Full Time
Entry
Onsite
AED 3,000/month / month
2 weeks ago
Microsoft ExcelMicrosoft WordData EntryContract ManagementEjari RegistrationTrakheesi
Free
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About the Role
Homify Properties seeks a professional Administrative Assistant cum Receptionist to support daily operations, manage front desk duties, handle contracts and Ejari registrations, and assist the CEO.
Key Skills for This Role
Microsoft ExcelMicrosoft WordData EntryContract ManagementEjari RegistrationTrakheesi
Responsibilities
- Welcome clients and visitors with professionalism, ensuring a positive first impression, and offer refreshments
- Answer and direct incoming phone calls, emails, and other inquiries
- Prepare, organize, and maintain contracts, tenancy agreements, and Ejari registrations
- Process transactions using Dubai Land Department systems, including Trakheesi
- Coordinate permit applications and monitor permit numbers
- Manage the CEO's calendar, appointments, meetings, and business correspondence
- Draft, proofread, and manage professional emails, letters, and other documents
- Perform accurate data entry and maintain records using Microsoft Excel, Word, and other administrative tools
- Organize and maintain filing systems, both digital and physical
- Handle general office administration and ensure the reception area is clean, organized, and welcoming
- Assist with additional administrative duties and special projects as assigned
Requirements
- Currently residing in the UAE
- Excellent command of English, both spoken and written
- Proficient in Microsoft Office, particularly Excel and Word
- Fast and accurate typing skills with strong attention to detail
- Excellent organizational and multitasking abilities
- Professional appearance with strong interpersonal and customer service skills
- Self motivated, dependable, and able to learn new systems quickly
- Knowledge of Dubai Land Department platforms and Trakheesi system is a strong advantage
- Previous experience in a real estate administrative or receptionist role preferred
Full Job Posting
Role Overview
- We are a registered real estate company based in Dubai looking for a professional, well presented, organized, and proactive Administrative Assistant cum Receptionist.
- This role is ideal for someone detail oriented, a fast learner, and eager to build a career in the real estate industry.
- You will play a key role in supporting the company's daily operations while working closely with the CEO.
Key Responsibilities
- Welcome clients and visitors with professionalism, ensuring a positive first impression, and offer refreshments such as coffee, tea, and water.
- Answer and direct incoming phone calls, emails, and other inquiries.
- Prepare, organize, and maintain contracts, tenancy agreements, and Ejari registrations.
- Process transactions using Dubai Land Department systems, including Trakheesi.
- Coordinate permit applications and monitor permit numbers.
- Manage the CEO's calendar, appointments, meetings, and business correspondence.
- Draft, proofread, and manage professional emails, letters, and other documents.
- Perform accurate data entry and maintain records using Microsoft Excel, Word, and other administrative tools.
- Organize and maintain filing systems, both digital and physical.
- Handle general office administration and ensure the reception area is clean, organized, and welcoming.
- Assist with additional administrative duties and special projects as assigned.
Requirements
- Currently residing in the UAE.
- Excellent command of English, both spoken and written.
- Proficient in Microsoft Office, particularly Excel and Word.
- Fast and accurate typing skills with strong attention to detail.
- Excellent organizational and multitasking abilities.
- Professional appearance with strong interpersonal and customer service skills.
- Self motivated, dependable, and able to learn new systems quickly.
- Knowledge of Dubai Land Department platforms and the Trakheesi system is a strong advantage.
- Previous experience in a real estate administrative or receptionist role is preferred; however, motivated candidates who are eager to learn are encouraged to apply.
What We Offer
- Competitive salary package.
- Employment visa provided.
- A supportive, friendly, and growth oriented work environment.
- Opportunities to work directly with senior management and gain valuable real estate industry experience.
- All benefits in accordance with UAE Labour Law.
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