Administrative Assistant

Responsibilities:

• Compile and analyze basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.
• Receive and respond to routine correspondence following established procedures not requiring management review.
• Handle confidential and sensitive material.
• Independent decision making regarding planning, organizing, and scheduling work.
• Assist in the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.
• Contribute to proper resource utilization, cost containment, procedural compliance, and customer service levels.
• Qualifications:
• High School degree or equivalent required
• 2 years required, 3 years preferred of administrative support preferably in similar industry
• Word processing, spreadsheet, and graphics software skills
• Requires a broad understanding of organization operations, organizational procedures, and personnel
• Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology
• Ability to explain and teach appropriate policies, procedures and practices
• Strong verbal and written communication skills
• Strong computer skills
• Awareness of products, suppliers and trade discounts related to procurement activities is preferred
• Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administration is preferred