Administrative Assistant
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Key skills for this role
Role Overview
This is a full-time, on-site Administrative Assistant role based in Abu Dhabi.
The role supports daily office operations, managers, executives, and teams across departments.
The assistant helps maintain smooth workflows and professional front-office representation.
Key Skills for This Role
Full Job Posting
Company Description
GRANDCOOL specializes in high-efficiency ammonia refrigeration systems for food, dairy, pharmaceutical, and cold storage sectors.
The company delivers cooling infrastructure projects ranging from small facilities to large industrial operations.
Its work emphasizes reliable, energy-efficient, safe, and sustainable refrigeration solutions.
Role Description
This is a full-time, on-site Administrative Assistant role based in Abu Dhabi.
The role supports daily office operations, managers, executives, and teams across departments.
The assistant helps maintain smooth workflows and professional front-office representation.
Key Duties
- Handle calls, schedule appointments, organize meetings, and maintain calendars for managers and executives.
- Prepare and file documents, perform data entry, manage correspondence, and maintain organized records.
- Manage office supplies, assist with reporting and document preparation, and support executive-level staff.
- Coordinate internal communication and collaborate across departments to support office workflows.
Qualifications
- Strong administrative, clerical, communication, phone etiquette, organizational, and document-management skills.
- Experience with executive administrative support, calendar management, meeting coordination, office software, data entry, and document formatting.
- Ability to prioritize tasks, collaborate with diverse teams, and maintain confidentiality.
- Previous administrative or office support experience is preferred; industrial or technical experience is advantageous.
- A high school diploma is required. Additional office administration certification or a related diploma is beneficial.
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