Administration & Operations Assistant

Provide administrative support for employee onboarding and offboarding activities.

Coordinate workplace access, keys, equipment and other joining requirements.

Assist People & Culture with maintaining employee documentation and administrative records.

Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.

Assist in coordinating employee engagement activities, meetings and company events.

Handle employee information and company records with appropriate confidentiality.

Assist with business travel arrangements, including flights, accommodation and local transportation, where required.

Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments.

Maintain travel-related records and supporting documentation.

Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time.

Coordinate with approved vendors and service providers for office-related requirements.

Obtain quotations and supporting information for administrative purchases where required.

Assist with purchase requests and maintain supporting records.

Verify that invoices are supported by appropriate documentation before forwarding them for processing.

Follow up with vendors regarding service delivery, invoices and outstanding actions.

Maintain vendor contact information and relevant administrative documentation.

Assist with maintaining records of office assets, equipment, keys and access cards.

Coordinate allocation and return of company assets in collaboration with IT and People & Culture.

Assist with periodic physical verification of office assets.

Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action.

Maintain organized electronic and physical administrative records.

Assist with documentation required for internal audits, certifications, insurance and other compliance activities.

Support record keeping in accordance with company policies and applicable requirements.

Ensure sensitive company and employee information is handled securely and confidentially.

Provide administrative support to management and other teams as reasonably required.

Assist with scheduling meetings, preparing documents and coordinating business activities.

Track assigned actions and follow up with relevant stakeholders for timely closure.

Identify administrative inefficiencies and suggest practical improvements to processes.

At DLUX Tech, we expect our team members to demonstrate:

Ownership – Take responsibility for assigned activities and follow them through to completion.

Accountability – Deliver on commitments and communicate early when there are challenges.

Attention to Detail – Maintain accuracy in documentation, records and administrative activities.

Responsiveness – Support employees and business requirements promptly and professionally.

Collaboration – Work effectively with colleagues across functions and locations.

Continuous Improvement – Look for practical ways to make administrative processes simpler and more efficient.