Admin Supervisor & Logistic Coordinator

Role Overview

Logistics and Coordination

• Coordinate shipments with suppliers, freight forwarders, and internal teams.
• Manage import/export documentation and track shipments.
• Coordinate delivery schedules and follow up on delays or issues.

Compliance and HACCP

• Maintain HACCP, food safety, and compliance records.
• Keep documentation organized for audits and inspections.
• Support audit preparation and follow up on corrective actions.

Administrative Supervision

• Oversee daily administrative tasks, trackers, records, and filing systems.
• Guide and support administrative staff.
• Maintain organized processes for documentation, communication, and follow-ups.

Communication and Reporting

• Communicate with suppliers, customers, freight forwarders, and internal teams.
• Manage shared inboxes and ensure timely responses.
• Follow up on pending tasks and escalate operational issues.
• Provide management updates and identify documentation gaps, risks, or delays.

Requirements

• 3–5 years of UAE or GCC experience in logistics, administration, coordination, or a similar role.
• Good understanding of shipment coordination and logistics documentation.
• Good written and spoken English communication skills.
• Strong attention to detail, organization, ownership, and follow-through.
• Proficiency in Excel or Google Sheets.

Preferred Qualifications

• HACCP or food safety documentation experience is preferred but not mandatory.
• UAE import/export and logistics experience is preferred.
• Experience in F&B, food trading, manufacturing, or similar environments is preferred.
• Previous experience supervising or guiding administrative processes or team members is preferred.

Compensation and Employment

• The posting states a salary of AED 5,000–7,000 and official employment with visa and medical insurance.
• The posting also lists pay of AED 10.00–30.00 per month.

Workplace

• The office location is Al Quoz 4.
• Work location is in person.