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Admin Services Coordinator
University of Iowa
Iowa City, KSA
Temporary
Entry
Onsite
4 weeks ago
Microsoft OfficeWebsite ManagementSocial Media ManagementEvent PlanningOrganizational SkillsCommunication Skills
Free
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About the Role
The University of Iowa Diabetes Research Center is seeking an Administrative Services Coordinator to provide administrative support, manage seminars, handle HR tasks, and coordinate events.
Key Skills for This Role
Microsoft OfficeWebsite ManagementSocial Media ManagementEvent PlanningOrganizational SkillsCommunication Skills
Responsibilities
- Support daily operations of the office, including knowledge and application of policies and procedures, and coordination of specialized events and activities
- Provide administrative/operational support with advanced knowledge of Microsoft Office and social media technology
- Provide support for the Director, Administrator and DRC research faculty
- Provide administrative support for research grants
- Manage weekly seminars (visiting professors; itineraries; travel; hotels; honorariums; meals; advertising; etc.)
- Arrange luncheons, dinners, annual retreat, research day and other social events
- Initiate purchasing requests for office supplies
- Monitor accounts/expenditures; reconcile monthly TDRs and P card transactions
- Manage FOEDRC website and social media accounts; includes writing content
- Serve as primary contact for building maintenance and facilities management
- Answer office phones and provide information and respond to inquiries
Requirements
- A Bachelor’s degree or an equivalent combination of education and experience
- Experience (1 year) supporting daily operations of an executive office, especially managing seminars and various social media outlets
- Excellent written and verbal communication skills and exceptional organizational skills
- Proficiency in Microsoft Office applications including Word, Outlook, PowerPoint, Excel
- Experience navigating, managing and editing websites
- Ability to work effectively with a variety of individuals and groups in a constructive and civil manner
Full Job Posting
Position Overview
- The Diabetes Research Center is seeking an Administrative Services Coordinator to contribute to the success of the Diabetes Research Center by providing administrative services through the coordination and support of operations and/or lead the organization by planning, directing, and evaluating oper
Duties To Include
- Support the daily operations of an office, project or program, including coordination of specialized events and activities, monitoring appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
- Make decisions and exercise a moderate level of autonomy while typically performing administrative support responsibilities for executives of an organization, including managing schedules, correspondence, and travel arrangements.
- Provide administrative/operational support with advanced knowledge of Microsoft Office and social media technology.
- Provide support for the Director, Administrator and DRC research faculty.
- Provide administrative support for research grants.
- Manage weekly seminars (visiting professors; itineraries; travel; hotels; honorariums; meals; advertising; etc.).
- Arrange luncheons, dinners, annual retreat, research day and, other social events.
- Initiate purchasing requests for office supplies.
- Monitor accounts/expenditures; reconcile monthly TDRs and P card transactions.
- Manage FOEDRC website and social media accounts; includes writing content.
- Serve as primary contact for building maintenance and facilities management.
- Answer office phones and provide information and responding to inquiries.
Required Qualifications
- A Bachelor’s degree or an equivalent combination of education and experience is required.
- Experience (1 year) supporting daily operations of an executive office, especially managing seminars and various social media outlets.
- Excellent written and verbal communication skills and exceptional organizational skills.
- Demonstrates proficiency in use of Microsoft Office applications including Word, Outlook, PowerPoint, Excel, web site application such as Ektron Web program (but Ektron is not required).
- Experience navigating, managing and editing websites.
- Ability to work effectively with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals.
Desirable Qualifications
- Event planning experience.
- Handles matters diplomatically and with integrity, takes the initiative, and keen attention to detail.
- Experience working in a research environment.
- Ability to draft original memos and articles for websites and social media.
- Experience reconciling monthly Transaction Detail Reports.
- General knowledge of UI HR systems.
Position And Application Details
- In order to be considered for an interview, applicants must upload a Resume and Cover Letter.
- Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
- Successful candidates will be required to self disclose any conviction history and will be subject to a criminal background check and credential/education verification.
- Up to 5 professional references will be requested at a later step in the recruitment process.
Additional Information
- Classification Title: Admin Services Coordinator
- Appointment Type: Professional and Scientific
- Schedule: Full time
- Work Modality Options: On Campus
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