indeed
Admin & Sales Coordinator
Daark Real Estate
Al Nahda, UAE
Full Time
Mid
Onsite
AED 2,500/month / month
5 days ago
Property FinderBayutExcelCRMListing ManagementData Tracking
Free
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About the Role
Daark Real Estate seeks a highly organized Admin & Sales Coordinator to provide administrative, operational, and marketing support to the real estate team. The role involves managing property listings on Bayut and Property Finder, maintaining Excel trackers, and assisting with client communications.
Key Skills for This Role
Property FinderBayutExcelCRMListing ManagementData Tracking
Responsibilities
- Upload, update, and optimize property listings on Bayut and Property Finder, ensuring accurate location mapping and compliance with portal guidelines
- Maintain structured Excel spreadsheets to track agent credit consumption, lead allocations, and team performance metrics
- Assist real estate agents in managing their daily schedules, coordinating property showings, and setting up client appointments
- Handle incoming phone calls and emails from clients and vendors with excellent customer service; draft clear, professional business correspondence
- Organize, review, and maintain files, agreements, and transaction documents (e.g., Title Deeds, listings permits, and contracts)
- Assist in preparing and distributing marketing materials for properties, as well as updating social media accounts and the company's online presence
- Perform basic research on real estate market trends, property values, and location data as needed
Requirements
- 1–3 years of experience as a Real Estate Assistant, Coordinator, or Administrator within the UAE Real Estate market
- Direct, hands on experience using Property Finder and Bayut backend dashboards
- Proficiency in standard CRM systems
- Solid Excel skills (comfortable filtering data, managing tracking logs, and using formulas like SUBTOTAL or SUMIF)
- Flawless verbal and written English skills; highly comfortable drafting formal corporate emails
- Exceptional time management, high attention to detail, and a helpful, peer oriented attitude
Full Job Posting
Job Overview
- We are seeking a highly organized, proactive, and detail oriented Real Estate Sales Admin / Real Estate Sales Coordinator to provide vital administrative, operational, and marketing support to our real estate team.
- You will be the bridge between our agents, our clients, and our property portals.
Duties and Responsibilities
- Portal & Listing Management: Upload, update, and optimize property listings on Bayut and Property Finder, ensuring accurate location mapping and compliance with portal guidelines.
- Credit & Data Tracking: Maintain structured Excel spreadsheets to track agent credit consumption, lead allocations, and team performance metrics.
- Agent & Calendar Support: Assist real estate agents in managing their daily schedules, coordinating property showings, and setting up client appointments.
- Communication & Customer Service: Handle incoming phone calls and emails from clients and vendors with excellent customer service; draft clear, professional business correspondence.
- Documentation & Compliance: Organize, review, and maintain files, agreements, and transaction documents (e.g., Title Deeds, listings permits, and contracts).
- Marketing & Online Presence: Assist in preparing and distributing marketing materials for properties, as well as updating social media accounts and the company's online presence.
- Market Research: Perform basic research on real estate market trends, property values, and location data as needed.
Requirements & Qualifications
- Experience: 1–3 years of experience as a Real Estate Assistant, Coordinator, or Administrator within the UAE Real Estate market.
- Platform Expertise: Direct, hands on experience using Property Finder and Bayut backend dashboards.
- Technical Skills: Proficiency in standard CRM systems; solid Excel skills (comfortable filtering data, managing tracking logs, and using formulas like SUBTOTAL or SUMIF).
- Communication: Flawless verbal and written English skills; highly comfortable drafting formal corporate emails.
- Attributes: Exceptional time management, high attention to detail (zero tolerance for typos or wrong property locations), and a helpful, peer oriented attitude toward the sales team.
What We Offer
- Competitive salary based on experience.
- A collaborative, energetic, and professional office environment.
- Opportunities for career growth within the company.
- Pay: AED2,500.00 AED3,000.00 per month.
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