indeed
Admin / Personal Assistant (Dubai)
HAO Contracting
Dubai, UAE
Full Time
Mid
Hybrid
AED 6,000/month / month
1 months ago
Microsoft OfficeCalendar ManagementTravel CoordinationCommunicationOrganizational SkillsMultitasking
Free
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Microsoft OfficeCalendar ManagementTravel Coordination
About the Role
HAO Contracting is seeking a highly organized Admin / Personal Assistant to support senior management with administrative, business, and personal tasks. The role requires a minimum of 2 years of experience, a valid UAE driving license, and proficiency in Microsoft Office.
Key Skills for This Role
Microsoft OfficeCalendar ManagementTravel CoordinationCommunicationOrganizational SkillsMultitasking
Responsibilities
- Manage calendars, appointments, and meetings
- Coordinate travel arrangements, flights, hotels, and transportation
- Prepare reports, presentations, and business documents
- Handle incoming calls, emails, and correspondence
- Maintain organized digital and physical filing systems
- Assist with office administration and daily operations
- Manage personal schedules and appointments
- Coordinate family, household, and lifestyle related arrangements
- Liaise with clients, suppliers, contractors, government authorities, and other stakeholders
Requirements
- Minimum 2 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or similar role
- Valid UAE Driving License
- Excellent English communication skills (written and verbal)
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- High level of professionalism, discretion, and confidentiality
Full Job Posting
About the Role
- We are seeking a highly organized, professional, and proactive Admin / Personal Assistant to support senior management with daily administrative, business, and personal tasks.
- The ideal candidate is detail oriented, trustworthy, capable of managing multiple priorities, and able to maintain strict confidentiality at all times.
- This role is ideal for someone who enjoys working in a fast paced environment and takes pride in ensuring operations run smoothly and efficiently.
Administrative Support
- Manage calendars, appointments, and meetings.
- Coordinate travel arrangements, flights, hotels, and transportation.
- Prepare reports, presentations, and business documents.
- Handle incoming calls, emails, and correspondence.
- Maintain organized digital and physical filing systems.
- Assist with office administration and daily operations.
Personal Assistant Duties
- Manage personal schedules and appointments.
- Coordinate family, household, and lifestyle related arrangements when required.
- Assist with reservations, bookings, and event planning.
- Follow up on tasks and ensure deadlines are met.
- Run errands and coordinate with external service providers when necessary.
Coordination & Communication
- Liaise with clients, suppliers, contractors, government authorities, and other stakeholders.
- Follow up on outstanding matters and provide regular updates.
- Maintain professional communication on behalf of management.
- Coordinate between different departments and external parties.
Mandatory Requirements
- Minimum 2 years of experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or similar role.
- Valid UAE Driving License.
- Excellent English communication skills (written and verbal).
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and manage multiple priorities.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and problem solving skills.
Preferred Qualifications
- Experience working in Dubai/UAE.
- Experience within construction, real estate, or corporate environments.
- Arabic language skills are an advantage.
- Candidates who own a personal vehicle will be given preference.
Compensation & Benefits
- Competitive salary package.
- Career growth and development opportunities.
- Dynamic and professional work environment.
- Long term employment opportunity.
Job Type
- Full time
Pay
- AED 6,000.00 AED 8,000.00 per month
Work Location
- Hybrid remote in Dubai (Dubai)
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