Admin & Operations Coordinator
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Key skills for this role
About the Role
Location: Dubai Salary: AED 5,000 monthly (all inclusive) From Fritz&Mulle r, we are currently partnering with a leading company in the Ingredients industr y in the search for an Admin & Operations Coordinato r to support day-to-day business operations and executive management.
Key Skills for This Role
Full Job Posting
Salary
AED 5,000 monthly (all inclusive)
Fritz&Mulle
r, we are currently partnering with a leading company in the
Ingredients industr
y in the search for an
Admin & Operations Coordinato
r to support day-to-day business operations and executive management.
We are looking for
a high-energy, hands-on, and highly organized profession
al who thrives in
a fast-paced, multitasking environme
nt.
The ideal profile is someone naturall
y proactive, solution-oriented, and always ready to resolve the day-to-day challenges of the business with agility and ownersh
ip.
This position requires a strong operational mindset, excellent coordination skills, and previous experience supporti
ng Director-level agendas, travel, and executive priorities.
Key Responsibilities
- Manage end-to-end HR administration processes, includ
- ing visa management (new visas, renewals, cancellations), contracts, and employee documenta
- tion
- Coordin
- ate medical insurance and employee benefits administra
- tion
- Support payroll inputs, including attendance, leave records, and employee data accuracy
- Oversee the daily management
- of Zoho CRM, Zoho Books, and Zoho Proj
- ects, ensuring data integrity, workflow discipline, and correct internal usage
- Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
- Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
- Act as the main internal point of contact
- for Zoho-related processes, troubleshooting, and process improvem
- ents
- Manage office operations, including supplies, vendors, maintenance, and cost control
- Ensur
- e a well-structured, efficient, and fully functional office environ
- ment
- Coordin
- ate complex travel arrangements for Direc
- tors, including flights, hotels, transportation, and itinerary management
- Manage and maint
- ain Director-level agendas, meetings, calendar alignment, and stakeholder coordina
- tion
- Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points
- Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity.
Requirements
- Bachelor’s Degree in Business Administration or a relatedfield
- 1–3 years of experienc
- e in administration, operations, executive support, or office coordination roles
- **Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negoti**
- able)
- Proven experienc
- e in visa processing and HR documentation manag
- ement
- Previous experience mana
- ging Director-level calendars, agendas, travel, and executive su
- pport
- Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
- Highly proactive, energetic, and comfortable working in a dynamic environment
- Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
- Excellent organizational skills and strong attention to detail
- Ability to manage confidential information with discretion and professionalism
- Advanced proficienc
- y in MS Office (Excel, Word, PowerPoint)
- What’s in it for you
- Opportunity to j
- oin a dynamic and fast-growing international c
- ompany
- Direct exposu
- re to senior leadership and cross-functional business oper
- ations
- Career development path w
- ithin Administration, HR, Operations, and Executive S
- upport
- Fast-paced, collaborative, and high-ownership work environment
- Competitive compensation pachage.
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