indeed
Admin, HR & Accounts Assistant
Worldwide Word Travel And Tourism
, UAE
Full Time
Entry
Onsite
AED 1,745/month / month
Microsoft OfficeExcelWordGoogle SheetsInvoice PreparationPayment Tracking
Free
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About the Role
Worldwide Word Travel & Tourism LLC is looking for an Admin, HR & Accounts Assistant to support daily office administration, HR coordination, and accounts tasks. The role requires experience in admin, accounts, and HR support, with strong attention to detail.
Key Skills for This Role
Microsoft OfficeExcelWordGoogle SheetsInvoice PreparationPayment Tracking
Responsibilities
- Manage daily office administration and internal coordination
- Maintain proper filing of company documents, supplier records, invoices, client documents, agreements, and rate sheets
- Prepare letters, memos, forms, reports, and internal documents
- Handle scanning, printing, document organization, and general office support
- Coordinate office supplies, petty cash records, and administrative expenses
- Track staff attendance, lateness, leave, and absences
- Maintain staff records and HR related documents
- Assist with internal notices, staff reminders, and office communication
- Record client payments, supplier payments, office expenses, petty cash, and receipts
- Prepare and issue invoices when required
- Track pending receivables and payables
- File supplier trade licenses, contracts, rate sheets, payment terms, and client documents
Requirements
- Previous experience in admin, accounts assistance, HR support, office coordination, or similar role
- Good knowledge of Microsoft Office, Excel, Word, Google Sheets, email, and basic reporting
- Strong attention to detail and accuracy
- Good communication and follow up skills
- Ability to handle confidential information responsibly
- Organized, proactive, and able to work under pressure
- Must be available to join immediately or on short notice
- Bachelor's degree (Required)
- 5 years of office management experience (Required)
- English (Required)
Full Job Posting
Job Overview
- Company: Worldwide Word Travel & Tourism LLC
- Location: Business Bay, Dubai
- Job Type: Full time
- Work Location: In person
- Start Date: Immediate
Job Description
- Worldwide Word Travel & Tourism LLC is looking for a reliable, organized, and detail oriented Admin, HR & Accounts Assistant to join our growing travel and tourism company in Dubai.
- The ideal candidate will support daily office administration, basic HR coordination, invoice preparation, payment tracking, petty cash records, supplier/client document filing, and general accounts support.
- This role requires someone who is disciplined, trustworthy, fast with documentation, and able to work in a structured office environment.
Key Responsibilities Administration
- Manage daily office administration and internal coordination.
- Maintain proper filing of company documents, supplier records, invoices, client documents, agreements, and rate sheets.
- Prepare letters, memos, forms, reports, and internal documents when required.
- Handle scanning, printing, document organization, and general office support.
- Coordinate office supplies, petty cash records, and administrative expenses.
- Support management with daily operational follow ups.
HR Support
- Track staff attendance, lateness, leave, and absences.
- Maintain staff records and HR related documents.
- Assist with internal notices, staff reminders, and office communication.
- Support onboarding documentation for new staff when required.
Accounts Support
- Record client payments, supplier payments, office expenses, petty cash, and receipts.
- Prepare and issue invoices when required.
- Track pending receivables and payables.
- Maintain daily payment and expense logs.
- Coordinate with management/accountant on financial records.
- Ensure all receipts, invoices, payment proofs, and expense documents are properly filed.
Travel Company Support
- File supplier trade licenses, contracts, rate sheets, payment terms, and client documents.
- Support the travel consultants with documentation for bookings, visas, tours, hotels, transfers, and packages.
- Help keep internal records updated and organized.
- Assist with CRM/task management updates when required.
Requirements
- Previous experience in admin, accounts assistance, HR support, office coordination, or a similar role.
- Good knowledge of Microsoft Office, Excel, Word, Google Sheets, email, and basic reporting.
- Strong attention to detail and accuracy.
- Good communication and follow up skills.
- Ability to handle confidential information responsibly.
- Organized, proactive, and able to work under pressure.
- Must be available to join immediately or on short notice.
- Experience in a travel agency, tourism company, corporate services company, or UAE office environment is an advantage.
Preferred Skills
- Basic bookkeeping or accounting knowledge.
- Experience preparing invoices and tracking payments.
- Familiarity with CRM systems such as Bitrix24 is an advantage.
- Ability to organize documents and reports with minimal supervision.
- Professional attitude and strong sense of responsibility.
Working Days
- Monday to Saturday
- Sunday off
What We Offer
- Opportunity to join a growing travel and tourism company in Dubai.
- Professional office environment.
- Exposure to travel operations, supplier management, administration, HR, and accounts.
- Long term growth opportunity for the right candidate.
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