Admin- Executive
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Key skills for this role
About the Role
L&T Hydrocarbon Engineering seeks an Admin Executive to plan and coordinate administrative procedures, oversee facilities, manage vendor relationships, and handle event planning. The role requires experience in SAP, staff performance coaching, and ensuring smooth office operations.
Key Skills for This Role
Responsibilities
- Plan and coordinate administrative procedures and streamline processes
- Oversee smooth onboarding of new hires and transfer cases
- Assess staff performance and provide coaching and guidance
- Monitor inventory of office supplies and manage purchasing within budget
- Handle billing and service entries in SAP
- Oversee facilities services and maintenance activities
- Manage vehicle and driver operations ensuring safety and cost effectiveness
- Organize events and celebrations to foster positive work culture
- Manage vendor relationships and payment processes through SAP
- Prepare and circulate Admin MIS reports
- Coordinate during VIP and VVIP movements
Requirements
- Experience in administrative procedures and office management
- Proficiency in SAP for billing and service entries
- Ability to manage vendor relationships and procurement
- Experience in event planning and coordination
Full Job Posting
Key Accountabilities
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Smooth onboarding of new hires and transfer case.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Billing and Service entries in SAP.
- Oversee facilities services, maintenance activities.
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Vehicle and Driver Management and ensuring safety, compliance, and cost effective operations.
- Event management, including celebrations and gatherings, to foster a positive work culture and employee engagement.
- Vendor Management for admin activities, including enrolment, payment processes through SAP, and maintaining strong partnerships with service providers.
- Preparation of Admin MIS and circulation of the same to concern.
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