naukri
Admin Executive / Receptionist
Reeftech Services LLC for TECHNOFLOW TRADING LLC
Dubai, UAE
Mid
Onsite
1 months ago
Front Office ManagementPBX SystemsMicrosoft ExcelERP SystemsTravel CoordinationOffice Administration
Free
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Front Office ManagementPBX SystemsMicrosoft Excel
About the Role
Reeftech Services LLC seeks an Admin Executive/Receptionist to manage front office operations, handle calls, maintain sales records, coordinate travel, and support HR, finance, and sales teams.
Key Skills for This Role
Front Office ManagementPBX SystemsMicrosoft ExcelERP SystemsTravel CoordinationOffice Administration
Responsibilities
- Manage front office operations, including welcoming visitors and handling inquiries
- Operate PBX and multi line telephone system, screen and route calls
- Maintain sales enquiry records and generate reports
- Coordinate travel arrangements, including hotel and flight bookings
- Manage office supplies inventory and procurement
- Support HR, finance, sales, and management teams with administrative tasks
Requirements
- Experience in front office or administrative role
- Proficiency in Microsoft Office, especially Excel
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
Full Job Posting
Role Overview
- Manage front office operations, including welcoming visitors, handling inquiries, and directing them to the appropriate departments.
Key Responsibilities
- Manage front office operations, including welcoming visitors, handling inquiries, and directing them to the appropriate departments.
- Operate the PBX and multi line telephone system, screen calls, and efficiently route incoming communications.
- Maintain sales enquiry records, generate enquiry numbers in ERP/Focus and Excel, and coordinate with internal teams for timely follow up.
- Prepare and maintain weekly sales reports and other management reports as required.
- Coordinate customer communications, including sending responses and regret letters for inquiries outside the company's product range.
- Manage employee attendance records and prepare monthly attendance reports for payroll processing.
- Administer employee medical insurance activities, including additions, deletions, and maintenance of insurance records.
- Maintain records related to company assets, including vehicle insurance, Salik accounts, traffic fines, and employee insurance cards.
- Coordinate travel arrangements, including hotel bookings, flight reservations, transportation, and visa related support when required.
- Arrange courier services, manage incoming and outgoing mail, and ensure proper document handling and distribution.
- Oversee office administration activities, including procurement and inventory management of office supplies, pantry items, stationery, and printed materials.
- Coordinate maintenance and servicing of office equipment, company vehicles, and facility related requirements.
Qualifications
- Experience in front office or administrative role
- Proficiency in Microsoft Office, especially Excel
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
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