bayt
Admin Executive Assistant
Amana Business Solutions
Khobar, KSA
Full Time
Mid
Onsite
$3,000 $4,000
1 months ago
Microsoft OfficeCalendar ManagementMeeting CoordinationArabicEnglishCommunication Skills
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Microsoft OfficeCalendar ManagementMeeting Coordination
About the Role
Amana Business Solutions seeks a professional Executive Assistant to provide administrative support to senior management. The ideal candidate is fluent in Arabic and English, has at least 2 years of experience in a similar role, and is proficient in Microsoft Office and AI tools.
Key Skills for This Role
Microsoft OfficeCalendar ManagementMeeting CoordinationArabicEnglishCommunication Skills
Responsibilities
- Manage calendars, appointments, and meeting schedules
- Coordinate internal and external meetings
- Attend meetings, prepare agendas, and take accurate meeting minutes
- Follow up on action items and ensure timely completion
- Draft emails, letters, reports, and presentations
- Coordinate local travel arrangements and occasional business trips
- Maintain organized records, files, and documentation
- Liaise with clients, suppliers, government entities, and business partners when required
- Conduct basic research and utilize AI tools such as ChatGPT to improve productivity
- Handle confidential information with discretion and professionalism
- Provide general administrative and executive support as required
Requirements
- Minimum 2 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
- Fluent in Arabic and English (spoken and written)
- Excellent communication and interpersonal skills
- Presentable, professional, and well organized
- Strong attention to detail and ability to multitask
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Basic knowledge and practical use of AI tools and digital productivity platforms
- Familiarity with Saudi business culture and professional etiquette
Full Job Posting
About the Role
- We are seeking a professional, organized, and proactive Executive Assistant to provide administrative and organizational support to senior management. The ideal candidate will be fluent in both Arabic and English, possess excellent communication skills, and be comfortable managing multiple prioritie
Key Responsibilities
- Manage calendars, appointments, and meeting schedules.
- Coordinate internal and external meetings.
- Attend meetings, prepare agendas, and take accurate meeting minutes.
- Follow up on action items and ensure timely completion.
- Draft emails, letters, reports, and presentations.
- Coordinate local travel arrangements and occasional business trips.
- Maintain organized records, files, and documentation.
- Liaise with clients, suppliers, government entities, and business partners when required.
- Conduct basic research and utilize AI tools such as ChatGPT to improve productivity and efficiency.
- Handle confidential information with discretion and professionalism.
- Provide general administrative and executive support as required.
Qualifications & Experience
- Minimum 2 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
- Fluent in Arabic and English (spoken and written).
- Excellent communication and interpersonal skills.
- Presentable, professional, and well organized.
- Strong attention to detail and ability to multitask.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Basic knowledge and practical use of AI tools and digital productivity platforms.
- Familiarity with Saudi business culture and professional etiquette.
Preferred Qualifications
- Experience supporting senior executives, business owners, or company leadership.
- Experience coordinating meetings, travel arrangements, and business events.
- Valid Saudi driving license is a plus.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career