indeed
Admin Cum Operations Assistant
servotech pharma impex
Ras Al Khor, UAE
Full Time
Entry
Onsite
AED 3,500/month / month
Today
Administrative supportCommunicationData entryOffice managementVisa processingMulti tasking
Free
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Administrative supportCommunicationData entry
About the Role
Servotech Pharma Impex is hiring an Admin Cum Operations Assistant for a full-time, on-site role in Ras Al Khor, Dubai. Responsibilities include managing appointments, correspondence, office licenses, employee visas, and administrative support.
Key Skills for This Role
Administrative supportCommunicationData entryOffice managementVisa processingMulti tasking
Responsibilities
- Maintain agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Handle and prioritize all outgoing or incoming correspondence (email, letters, packages, material etc.)
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Renew and manage office licenses/trade licenses, third party contracts, employee visa renewals, and other government compliances
- Monitor office supplies and negotiate terms with suppliers
- Make travel arrangements for executives (flight/hotel/visa booking)
- Assist in office renovation and handover of company vehicles and assets
- Maintain all office equipment under AMC
- Manage training and development initiatives, performance appraisal systems, and benefits and compensation
- Handle workplace investigations, disciplinary, and termination procedures
- Provide administrative support to top management and the general office
Requirements
- Excellent communication skills, both written and verbal
- Proficiency in word processing, creating spreadsheets and presentations, and filing
- Ability to handle confidential documents and ensure security
- Multi tasking abilities and willingness to go outdoors for work
Full Job Posting
Job Details
- Designation: Admin Cum Operations Assistant
- Department: Administration
- Location: Ras Al Khor, Dubai
- Salary: AED 3500 to 4000 P.M. (All Inclusive) (Salary based on experience)
- KPI Incentive: up to AED 200 P.M. (Paid After Completion of 12 consecutive months of employment)
- Travel Allowance: AED 300 P.M. (For all outdoor travel)
- Contract Period: 2 years employment contract
- Contract Term: Visa Indemnity to be given by Candidate
- Other Benefits: Employment Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance
Job Responsibilities
- Maintain agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes, Receive, and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages, material etc.)
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handling confidential documents ensuring they remain secure.
- Renew and manage office licenses/trade licenses, third party contracts etc.
- Renew and manage office licenses/trade licenses Company’s legal documentation processing, employee visa renewals; and other Government compliances/renewals Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders.
- Preparation of PR / PO for office related material and other requirements including office stationery.
- Planning for food supplies at the time of clients' meetings or functions.
- Make travel arrangements for executives' Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines.
- Making arrangements for newly joined employees for seating, PC, access cards, etc.
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