Admin Coordinator & Secretary – Interior Fit-Out Company
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Key skills for this role
Role Overview
Admin Coordinator and Secretary position supporting daily administrative work and follow-ups.
The successful candidate should organize priorities, coordinate with different parties, maintain documentation, and ensure pending matters reach completion.
Key Skills for This Role
Full Job Posting
Role Overview
Admin Coordinator and Secretary position supporting daily administrative work and follow-ups.
The successful candidate should organize priorities, coordinate with different parties, maintain documentation, and ensure pending matters reach completion.
About the Company
Lava Space Decoration Design & Implementation L.L.C. is described as an interior design and fit-out company operating across the UAE.
The company delivers residential, commercial, retail, office, and food and beverage projects.
Compensation
- Salary is AED 3,000–AED 4,000 per month.
Workplace and Employment
- The position is full-time and based in Dubai.
- The work location is in person, supporting coordination between office and site teams.
Key Responsibilities
- Manage daily administrative activities and management follow-ups.
- Handle company emails, phone calls, correspondence, and official letters professionally.
- Maintain organized digital and physical company records.
- Prepare letters, quotations, LPOs, reports, forms, meeting minutes, and other business documents.
- Coordinate meetings, appointments, calendars, and reminders.
- Follow up with clients, consultants, suppliers, subcontractors, and project teams.
- Track pending actions and follow up with responsible parties until closure.
- Assist with project documentation, submissions, permits, approvals, and related records.
- Maintain employee files, attendance, leave records, offer letters, joining documents, warnings, asset handovers, and other HR or admin records.
- Coordinate company license, insurance, vehicle, employee, and administrative documentation.
- Maintain Excel trackers and update management reports.
- Assist management with day-to-day coordination between office and site teams.
Requirements
- Four years of fit-out experience.
- At least four years of relevant administrative or secretarial experience in the UAE is preferred.
- Experience in interior fit-out, construction, contracting, architecture, engineering, or project-based companies is strongly preferred.
- Excellent written and spoken English.
- Strong professional email-writing ability.
- Good knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
- Strong document-control and filing skills.
- Excellent follow-up and organizational skills.
- Ability to manage several tasks simultaneously.
- Professional communication with clients and suppliers.
- Ability to work independently with minimal supervision.
- Immediate or short-notice availability is preferred.
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