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Admin Coordinator
Etihad Pioneers Training Academy
Riyadh, KSA
Full Time
Entry
Today
Data EntryDocument ManagementMicrosoft ExcelMicrosoft WordCRMTraining Management Systems
Free
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Data EntryDocument ManagementMicrosoft Excel
About the Role
Etihad Pioneers Training Academy is seeking an Admin Coordinator to provide administrative and operational support to Training, Sales Aftercare, and L&D departments. The role involves training documentation, data entry, filing, and record management.
Key Skills for This Role
Data EntryDocument ManagementMicrosoft ExcelMicrosoft WordCRMTraining Management Systems
Responsibilities
- Perform accurate data entry for training records, attendance sheets, assessments, certifications, and client information
- Organize, file, scan, and maintain both physical and digital training documents
- Assist with student registrations, attendance tracking, and exam documentation
- Coordinate training schedules, venues, and training materials with internal teams and trainers
- Support post training administration, including attendee reports and certificate issuance
- Maintain and update CRM and training management systems accurately
Requirements
- Bachelor’s Degree or Diploma in Business Administration or a related field is preferred
- Fresh graduates are highly encouraged to apply
- Approximately 1 year of experience in administration, coordination, or data entry is an advantage
- Strong attention to detail and accuracy in handling documents and data
- Proficiency in Microsoft Office applications, especially Excel and Word
- Good written and verbal communication skills in English
Full Job Posting
Position Overview
- The Admin Coordinator will provide administrative and operational support to the Training, Sales Aftercare, and Learning & Development departments.
- This role is primarily responsible for handling training documentation, data entry, filing, record management, and ensuring the accuracy and completeness of all training related records.
Key Responsibilities
- Perform accurate data entry for training records, attendance sheets, assessments, certifications, and client information
- Organize, file, scan, and maintain both physical and digital training documents
- Ensure all training documentation is properly stored, updated, and easily retrievable
- Verify the accuracy and completeness of records before submission or filing
- Maintain organized databases and trackers for training activities and certifications
- Assist with student registrations, attendance tracking, and exam documentation
- Coordinate training schedules, venues, and training materials with internal teams and trainers
- Support post training administration, including attendee reports and certificate issuance
- Ensure training files are completed according to internal procedures and accreditation requirements
- Coordinate with trainers to collect and organize all required documents after training sessions
- Maintain and update CRM and training management systems accurately
- Support the maintenance of compliance records related to training and accreditation requirements
Qualifications & Requirements
- Bachelor’s Degree or Diploma in Business Administration or a related field is preferred
- Fresh graduates are highly encouraged to apply
- Candidates with approximately 1 year of experience in administration, coordination, or data entry will have an advantage
- Strong attention to detail and accuracy in handling documents and data
- Proficiency in Microsoft Office applications, especially Excel and Word
- Familiarity with CRM, ERP, or Training Management Systems is an advantage
- Good written and verbal communication skills in English
- Arabic, Hindi, or Urdu language skills are considered an advantage
Skills & Competencies
- Strong organizational and time management skills
- High level of accuracy and attention to detail
- Ability to manage sensitive and confidential information responsibly
- Good communication and coordination abilities
- Ability to multitask and work under deadlines
- Proactive, reliable, and eager to learn
- Team player with a professional attitude and willingness to support operational requirements
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