indeed
Admin Assistant/Secretary
Vivat Group
Dubai, UAE
Full Time
Entry
Onsite
3 days ago
Microsoft OfficeTravel CoordinationProperty ManagementData EntryCommunicationOrganization
Free
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Microsoft OfficeTravel CoordinationProperty Management
About the Role
Vivat Group is hiring an Admin Assistant/Secretary to manage reception, travel arrangements, and property management tasks. The role requires strong organizational skills, experience with travel logistics, and proficiency in Microsoft Office.
Key Skills for This Role
Microsoft OfficeTravel CoordinationProperty ManagementData EntryCommunicationOrganization
Responsibilities
- Greet and assist visitors in a professional manner
- Manage incoming calls and emails, directing them to appropriate team members
- Schedule and manage appointments, meetings, and conference room bookings
- Plan and coordinate domestic and international travel, including flights, accommodations, and transportation
- Research and book hotels, ensure travel itineraries are efficient and cost effective
- Oversee scheduling of property maintenance and repairs
- Communicate with vendors and service providers to maintain properties
- Maintain accurate property records, including lease agreements and maintenance logs
- Handle office supplies and inventory management
- Assist with data entry, filing, and other clerical tasks
Requirements
- Proven experience as an Admin Assistant, Receptionist, or similar role
- Strong organizational skills and ability to multitask
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to manage travel logistics and property related tasks
- English (Required)
Full Job Posting
About the Role
- We are seeking a highly organized and proactive Admin Assistant / Secretary to join our team.
- The ideal candidate will have experience handling travel arrangements, booking hotels, and managing properties.
Responsibilities
- Greet and assist visitors in a professional and friendly manner.
- Manage incoming calls and emails, directing them to appropriate team members.
- Schedule and manage appointments, meetings, and conference room bookings.
- Plan and coordinate domestic and international travel, including flights, accommodations, and transportation.
- Research and book hotels, ensure travel itineraries are efficient and cost effective.
- Assist with preparation of travel documents, such as visas and itineraries.
- Oversee scheduling of property maintenance and repairs.
- Communicate with vendors and service providers to ensure properties are in top condition.
- Maintain accurate property records, including lease agreements and maintenance logs.
- Handle office supplies and inventory management.
- Assist with data entry, filing, and other clerical tasks.
- Support management with ad hoc tasks and project coordination.
Requirements
- Proven experience as an Admin Assistant, Receptionist, or similar role.
- Strong organizational skills and ability to multitask.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Ability to manage travel logistics and property related tasks.
- Familiarity with property management software (preferred but not required).
- A professional, friendly, and approachable demeanor.
Preferred Qualifications
- Prior experience in travel coordination and hotel bookings.
- Knowledge of property management processes.
- Ability to work independently and as part of a team.
Job Details
- Job Types: Full time, Permanent, Contract (24 months)
- Experience: Administrative Assistant: 2 years (Preferred)
- Language: English (Required)
- Application Deadline: 20 July 2025
- Work Location: In person
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