Admin Assistant - Saudi Nationals (Tanajib)
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Key skills for this role
About the Role
Sraco is hiring an Admin Assistant for Tanajib, Saudi Arabia, to manage appointments, correspondence, travel arrangements, and filing systems. Candidates need a 2-year diploma in clerical or administrative field and strong communication skills.
Key Skills for This Role
Responsibilities
- Keep a record of appointments and meetings; ensure meetings are conducted smoothly and on time
- Maintain a diary to follow time bound schedule of the leader and inform him about the next day's schedule
- Take notes, dictation from the boss and colleagues for drafting correspondence or executing work
- Handle complex situations involving managerial or administration conflicts/issues
- Arrange travel itineraries, plane tickets, hotel bookings and other requirements
- Maintain archives of letters, documents and paperwork
- Maintain paper and electronic filing systems; route and distribute incoming mail; answer/reply to routine calls, letters and emails
- Type correspondence and reports using word processing software; prepare tables, indices, charts, graphs
- Actively contribute towards development and continuous improvement of systems and processes
- Perform any job related activities as requested by immediate supervisor/manager
Requirements
- 2 year diploma in clerical, administrative or secretarial field
- Communication skills
- Must be good in writing correspondence
- Work quality
- Timeliness
- Process compliance
- Basic Communication, Information Exchange
Full Job Posting
Responsibilities
- Keep a record of appointments and meetings. Ensure meetings are conducted smoothly and on time.
- Maintain a diary to follow time bound schedule of the leader and inform him about the next day's schedule.
- Take notes, dictation from the boss and colleagues for drafting a correspondence or executing the work and follow up with others.
- Handle complex situations involving managerial or administration conflicts/issues and solve such situations unruffled and with less interference.
- Arrange the travel itineraries, plane ticket, hotel booking and other requirements of the team members with precision.
- Maintain archives of letters, documents and paperwork regarding foreign delegation visits, customer visits, product launches, activities, events, etc.
- Maintain paper and electronic filing systems for records and messages; route and distribute incoming mail and answer/reply to routine calls, letters and email messages.
- Type correspondence and reports using word processing software; prepare tables, indices, charts, graphs and other visual aids.
- Actively contribute towards the development and continuous improvement of systems and processes.
- Perform any job related activities as requested by the immediate supervisor/manager.
Skills
- 2 year diploma in clerical, administrative or secretarial field.
- Communication skills
- Must be good in writing correspondence
- Work quality
- Timeliness
- Process compliance
- Basic Communication, Information Exchange
Additional Information
- Work Location: Tanajib
- Preferred Gender: Female
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