ADMIN ASSISTANT / ACCOUNTS PAYABLE

Responsibilities

• As our Administrative Assistant, you will:
• Process accounts payable invoices accurately and in a timely manner.
• Match purchase orders, packing slips, and vendor invoices for payment.
• Prepare and process weekly check runs.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain organized accounts payable files and records.
• Assist the Controller with month-end accounts payable reporting and other accounting duties.
• Provide administrative and clerical support to the Controller and office staff.
• Maintain accurate records and perform data entry in QuickBooks and other business systems.
• Answer phones, greet visitors, file documents, and assist with general office operations.
• Perform other administrative and accounting duties as assigned.

Qualifications

• We're looking for someone who has:
• 1+ years of office or administrative experience preferred (but we're willing to train the right candidate).
• Familiarity with bookkeeping and basic accounting principles.
• Experience with QuickBooks and Microsoft Excel preferred.
• Strong data entry and computer skills.
• Excellent organizational and time management abilities.
• Effective written and verbal communication skills.
• High attention to detail and accuracy.
• A positive attitude, reliability, and strong problem-solving skills.
• Ability to multitask and work independently as well as part of a team.

Physical Demands