Admin and Procurement Officer
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Key skills for this role
About the Role
EMC Electromechanical Co. LLC is looking for an Admin and Procurement Officer in Dubai. The role combines office administration with procurement duties including supplier evaluation, negotiation, and contract management.
Key Skills for This Role
Responsibilities
- Organize and maintain office supplies, equipment, and systems
- Maintain files and records, ensuring proper documentation and easy retrieval
- Manage office databases, filing systems, and inventory
- Provide administrative support to senior management
- Assist in budgeting, cost monitoring, and expense tracking
- Oversee the maintenance of office equipment and facilities
- Liaise with building management for any repairs or maintenance needed
- Ensure adherence to company policies, legal requirements, and health & safety guidelines
- Implement and enforce office procedures and policies
- Identify and evaluate potential suppliers
- Negotiate terms and prices with suppliers to ensure cost effective purchasing
- Establish and maintain strong relationships with suppliers
Requirements
- Experience in office administration and procurement
- Strong organizational and record keeping skills
- Ability to negotiate terms and prices with suppliers
- Knowledge of procurement strategies and supply chain management
- Proficiency in Microsoft Office and database management
- Strong communication and interpersonal skills
Full Job Posting
Administrative Duties
- Organize and maintain office supplies, equipment, and systems.
- Maintain files and records, ensuring proper documentation and easy retrieval.
- Manage office databases, filing systems, and inventory.
- Provide administrative support to senior management.
- Assist in budgeting, cost monitoring, and expense tracking.
- Oversee the maintenance of office equipment and facilities.
- Liaise with building management for any repairs or maintenance needed.
- Ensure adherence to company policies, legal requirements, and health & safety guidelines.
- Implement and enforce office procedures and policies.
Procurement Duties
- Identify and evaluate potential suppliers.
- Negotiate terms and prices with suppliers to ensure cost effective purchasing.
- Establish and maintain strong relationships with suppliers.
- Develop procurement strategies to meet the organization's needs.
- Work with internal departments to understand material or service requirements.
- Monitor market trends and assess supplier performance.
- Issue purchase orders and ensure timely delivery of goods and services.
- Track inventory levels, reorder stock, and ensure proper supply chain management.
- Maintain accurate procurement records and documentation.
- Draft, review, and manage contracts with vendors and suppliers.
- Ensure compliance with contract terms and conditions.
- Monitor and control procurement expenses within the allocated budget.
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