Admin & Accounts Executive

Overview

Location:** Dubai

Role Summary

Accounts & Financial Operations

• Record and maintain daily financial transactions in Tally
• Prepare invoices, receipts, payment vouchers, and journal entries
• Handle accounts payable and receivable activities
• Monitor outstanding payments and follow up with vendors and external parties
• Perform bank reconciliations and maintain petty cash records
• Prepare monthly financial reports, expense tracking, and budget monitoring reports
• Maintain proper accounting documentation and filing systems
• Handle accruals, provisions, and basic accounting adjustments
• Process reimbursements and maintain supporting financial documentation
• Maintain organized records of financial transactions and approvals

VAT, Compliance & Audit

• Handle VAT calculations, documentation, and filing requirements
• Ensure compliance with UAE accounting regulations and organizational policies
• Coordinate internal and external audit requirements by maintaining accurate records
• Ensure confidentiality and proper handling of organizational documents and financial data

Administrative Responsibilities

• Manage day-to-day office administrative activities and coordination
• Handle documentation, filing, correspondence, and record management
• Coordinate with banks, auditors, service providers, vendors, and external stakeholders
• Handle HR and operational coordination when required
• Monitor office supplies and maintain administrative records
• Prepare official letters, reports, and internal documentation
• Coordinate courier, utility, scheduling, and general office-related activities
• Manage meeting coordination and administrative follow-ups

General Responsibilities

• Ensure accuracy and confidentiality of company records
• Handle administrative and operational tasks efficiently
• Maintain organized documentation and proper filing systems
• Handle occasional external coordination and office-related follow-ups
• Ability to work independently and meet deadlines efficiently

Qualifications & Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Minimum 3 years of UAE experience in accounts and administration
• Mandatory hands-on experience with Tally ERP
• Good understanding of VAT and UAE compliance requirements
• Proficiency in Microsoft Excel and MS Office applications
• Strong organizational and multitasking skills
• Good communication skills in English (written and verbal)
• High attention to detail and strong sense of responsibility
• Experience coordinating with external stakeholders is an advantage
• Only candidates who can join immediately are encouraged to apply.

Why Join Us?

• Supportive and collaborative work environment
• Opportunity to handle both administrative and accounting functions
• Practical exposure to day-to-day organizational operations
• Stable role with learning and growth opportunities
• Pay: AED3,000.00 - AED4,000.00 per month

Application Question(S)

• What types of financial reports were you responsible for preparing on a monthly basis
• Have you handled VAT return preparation and filing in the UAE? Please explain briefly.
• Do you have experience managing both administrative and accounting responsibilities simultaneously
• Do you have hands-on working experience with Tally ERP? Please specify the version/modules used.
• Are you available to join immediately?
• Before proceeding further, kindly confirm whether the offered salary range is acceptable to you.
• Please confirm whether you have at least 3 years of hands-on accounting and administrative experience in the UAE.