Accounts Payables Analyst

AP inbox management: Invoices entered or acted upon within 24 business hours of receipt. Expectation is a clean AP inbox daily, with the exception of heavy close days. Escalating as necessary. Acting as the primary point of contact for all AP matters internally and externally.

Process vendor invoices: enter, classify, code, and verify in AP and procurement systems across multiple international entities

New vendor onboarding and maintaining existing vendor data (W9 collection, addresses, banking details, payment terms)

Investigate and resolve discrepancies independently; Escalate as necessary

Monitor AP and identify trends, bottlenecks, and improvement opportunities

Independently verify work before submission

When errors are found, fix them and identify similar issues in prior work to prevent patterns

Communicate proactively with spend owners and vendors

Document processes changes and exceptions for continuity

Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted; prepare other AP adjacent reconciliations.

Own W9 collection and assist year-end 1099 preparation and submission

Support quarterly VAT reclaims for subsidiaries

Assist with internal and external audits; providing support as needed related to the Accounts Payable function.

Support the rollout of new systems that affect the accounts payable function.