Accounts Payable Representative

• Enter and review daily vendor (supplier/expense) invoices received. Audit for completeness and accuracy.
• Ensure proper accounting for transactions that impact accrued inventory; this includes but is not limited to, researching and validating vendor credits, invoice discrepancies, vendor returns, and monthly statement reconciliations.
• Work with department managers, warehouse managers, and/or vendors with payment terms less than Net 30 to meet CXTEC’s standard terms.
• Research discrepancies concerning invoices/credits, PO’s, packing slips, inventory concerns and work with the appropriate company personnel for timely resolution, to include aged items. Follow up with vendors for resolution of pending credits prior to month-end closing.
• Adhere to Import Compliance guidelines and ISO 9001:2015 procedures.
• Complete weekly scheduled payment runs to ensure payment within terms, obtaining appropriate approvals as necessary.
• Process and monitor employee expenses using online systems.
• Audit “Quick” check requests and issue as needed, obtaining appropriate approvals.
• Ensure credit card transactions are processed in adherence to corporate policy.
• Work to resolve “Invoice On-Holds” on a weekly basis.
• Follow up with vendors for resolution of pending credits prior to month-end closing.
• Copy and file check detail/backup electronically or in hard copy on a regular basis not to exceed a week.
• Scan documents and provide backup to the team when needed
• Reconcile vendor and credit card statements and ensure complete accruals are provided to GL each month.
• Respond to vendor and internal inquiries; strive for a resolution within the next business week.
• Request W-9 forms for AP records and 1099 filing; follow up as necessary.
• Request method of payment (ex. ACH, check).
• Present ideas to improve departmental efficiency through the system or through a better workflow.
• Assume additional responsibilities as required and provide backup as needed.

What we're looking for:

• Associate's degree in Accounting or Business preferred.
• Two years of accounts payable, billing or general office accounting experience.
• Ability to organize and manage multiple priorities, while demonstrating strong attention to detail and appreciation of deadlines is essential.