Accounts Payable Associate

The Accounts Payable Associate will be responsible for monitoring the outflow of capital for the company.

• None

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Maintains W-9 information as needed for audit and record retention purposes
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices and prepares sales tax returns as necessary
• Familiarity with capital projects and construction in progress
• Other ad hoc projects as assigned

• Must be reliable and extremely trustworthy