Accounts Payable Associate (Contract)

Job Responsibilities

• Invoice processing o Monitor Canada email inbox daily for invoices o Scan invoices into Verify to be uploaded into SAP Cockpit for processing o Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices o Use Excel upload sheet to submit mass posting for recurring invoices o Investigate and resolve problems associated with processing of invoices and Purchase Orders
• o Monitor Canada email inbox daily for invoices
• o Scan invoices into Verify to be uploaded into SAP Cockpit for processing
• o Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
• o Use Excel upload sheet to submit mass posting for recurring invoices
• o Investigate and resolve problems associated with processing of invoices and Purchase Orders
• Payments o Prepare batch check runs, ACH transactions, and wire submissions once a week o Pay vendors based on the agreed payments terms
• o Prepare batch check runs, ACH transactions, and wire submissions once a week
• o Pay vendors based on the agreed payments terms
• Reconcile o Review AP aging report o Research and resolve all inquiries and disputes o Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
• o Review AP aging report
• o Research and resolve all inquiries and disputes
• o Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
• Maintenance/Audit/Projects o Convert manual filing to electronic filing o Participate in external and internal audits/ retrieving invoices o Auditing travel and entertainment expense reports o Proactively identifying areas of improvement and prepare SOPs o Assist with preparation of monthly percent rent calculations based on L’Occitane’s monthly sales figures o Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’s general ledger