Accounts Payable and Receivable Specialist

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States , Canada and Europe that keep environments safe and industries thriving.

We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.

We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

The Accounts Payable and Receivable Specialist is an integral role in the Accounting Department at Air Filters Northwest (AFNW) and AFNW Services II, LLC.

Process vendor bills, Matching PO/Packing slip with invoices

Check/ACH/Wire Payments

Resolve payment discrepancies with vendors

End of Month A/P reconciliations (GL, subledgers, closing entries)

Employee credit card reconciliations

Manage vendor accounts

Sales Tax Payments per schedules.

Additional A/P tasks as needed.

Generate Customer Invoicing: Work with Techs on inventory discrepancies between software and pull slips Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes Invoice per directions (email, physical, portal) Credit memos

Work with Techs on inventory discrepancies between software and pull slips

Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes

Invoice per directions (email, physical, portal)

Credit memos

Manage customer accounts Resolve discrepancies with customers (short pay)

Resolve discrepancies with customers (short pay)

Apply customer payments

Manage past due payment collections

Manage Sales Tax collections

End of Month A/R reconciliations (GL, Subledgers, closing entries)

Bank deposits

Additional A/R tasks as needed.

Manage credit applications and approvals

Manage vendor credit applications

Setup sales tax accounts

Maintain customer sales tax exemptions, certificates, permits.

Research new sales tax areas

Use of QuickBooks Desktop and NetSuite

W9 & 1099 compliance

Filing documentation

Additional administrative tasks as needed

Must meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.

Required Skills/Abilities

At least 2 years of Accounts Payable and Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding

Experience in a Distribution environment

High volume cash application with lockbox experience required

Proficient in MS suite of programs, especially Excel, Word & Outlook

Experience with QuickBooks Desktop and Netsuite a plus

Ability to learn and adapt to our ERP system.

Detail oriented and extremely accurate when completing work

Strong interpersonal, organizational and follow-through skills

Clear and positive communication with customers and the internal working team

Ability to set priorities and multitask.

Responsible, independent, and self-motivated, and dependable

Preferred Skills/Abilities

Background in multi-entity with intercompany transactions

Knowledge of sales/use tax & W9/1099 reporting

Knowledge of credit/collections

Education and Experience

High School diploma, or equivalent

Associate degree or higher preferred

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer