indeed
Accounts & Admin Coordinator
bizguide business service
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
Accounts PayableAccounts ReceivableBank ReconciliationInvoice ProcessingVAT DocumentationFinancial Record Keeping
Free
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Accounts PayableAccounts ReceivableBank Reconciliation
About the Role
Bizguide Business Service seeks a detail-oriented Accounts & Admin Coordinator to support finance and administrative operations in Dubai. The role involves processing financial transactions, invoicing, reconciliations, VAT documentation, and administrative coordination.
Key Skills for This Role
Accounts PayableAccounts ReceivableBank ReconciliationInvoice ProcessingVAT DocumentationFinancial Record Keeping
Responsibilities
- Process and record daily financial transactions accurately
- Prepare and maintain invoices, receipts, payment vouchers, and purchase records
- Monitor accounts receivable and accounts payable
- Follow up on customer payments and outstanding balances
- Assist in bank reconciliations and monthly account reconciliations
- Maintain accurate financial records and filing systems
- Support month end and year end closing activities
- Assist in preparing financial reports and management reports
- Coordinate with auditors, vendors, and clients when required
- Support VAT documentation and filing requirements
- Manage office documentation, filing, and record keeping
- Coordinate office supplies procurement and inventory management
Requirements
- Bachelor's degree or diploma in Accounting, Finance, Commerce, or a related field
- 1–2 years of accounting experience in the GCC
- Knowledge of basic accounting principles and bookkeeping
- Familiarity with VAT regulations and documentation requirements in the GCC
- Proficiency in Microsoft Excel, Word
- Strong attention to detail and accuracy
- Good organizational and time management skills
- Excellent communication skills in English
- Ability to handle multiple tasks and meet deadlines
Full Job Posting
Job Summary
- We are seeking a detail oriented and organized Accounts & Admin Coordinator to support our finance and administrative operations.
- The ideal candidate should have 1–2 years of accounting experience within the GCC region and possess strong organizational, communication, and multitasking skills.
Accounts Responsibilities
- Process and record daily financial transactions accurately.
- Prepare and maintain invoices, receipts, payment vouchers, and purchase records.
- Monitor accounts receivable and accounts payable.
- Follow up on customer payments and outstanding balances.
- Assist in bank reconciliations and monthly account reconciliations.
- Maintain accurate financial records and filing systems.
- Support month end and year end closing activities.
- Assist in preparing financial reports and management reports.
- Coordinate with auditors, vendors, and clients when required.
- Ensure compliance with company policies and GCC accounting regulations.
- Support VAT documentation and filing requirements.
Administrative Responsibilities
- Manage office documentation, filing, and record keeping.
- Coordinate office supplies procurement and inventory management.
- Handle correspondence, emails, and telephone inquiries.
- Assist with employee documentation, onboarding, and HR administrative tasks.
- Coordinate travel arrangements, accommodation bookings, and meeting schedules.
- Maintain contracts, licenses, and company documents.
- Support management with administrative and operational tasks.
- Liaise with external service providers, government departments, and vendors as required.
- Ensure smooth day to day office operations.
Requirements
- Bachelor's degree or diploma in Accounting, Finance, Commerce, or a related field.
- 1–2 years of accounting experience in the GCC.
- Knowledge of basic accounting principles and bookkeeping.
- Familiarity with VAT regulations and documentation requirements in the GCC.
- Proficiency in Microsoft Excel, Word.
- Strong attention to detail and accuracy.
- Good organizational and time management skills.
- Excellent communication skills in English.
- Ability to handle multiple tasks and meet deadlines.
Preferred Qualifications
- Experience working in service based companies.
- Knowledge of UAE labor and administrative procedures.
- Immediate availability is an advantage.
Skills
- Accounts Payable & Receivable
- Bank Reconciliation
- Invoice Processing
- VAT Documentation
- Financial Record Keeping
- Administrative Coordination
- Microsoft Excel
- Document Management
- Communication & Coordination
- Time Management
Work Location
- In person
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