Accountant Cum Admin

Overview

Accountant Duties

• Handle all payments, record and track incoming and outgoing payments, and ensure timely follow-ups.
• Maintain and update financial records, including ledgers, balance sheets, and profit-and-loss statements.
• Draft and send accurate quotations to clients and issue invoices based on project milestones or deliveries.
• Monitor client accounts for overdue payments and follow up as necessary to ensure timely collection.
• Perform monthly bank reconciliations to ensure the alignment of company accounts with bank records.
• Ensure timely and accurate VAT submissions and compliance with UAE tax regulations.
• Assist with processing employee payroll, ensuring accuracy in salary calculations, deductions, and allowances.
• Assist in preparing monthly, quarterly, and annual financial reports, forecasts, and budget plans.
• Coordinate with suppliers to process payments, resolve discrepancies, and manage relationships.
• Track office expenses, Petty Cash ensure proper documentation for all purchases, and optimize costs.

Administrative Assistant Duties

• Manage daily administrative tasks, including maintaining office supplies, organizing files, and coordinating meetings.
• Handle company documents such as contracts, memos, and internal communication, ensuring proper filing and retrieval.
• Organize and manage appointments, meetings, and events for the management team.
• Draft and send official letters, emails, and communication on behalf of the company.
• Ensure office equipment (printers, computers, etc.) is functioning correctly and arrange for repairs or replacements when necessary.
• Assist the HR department with posting job openings, screening resumes, scheduling interviews, and maintaining candidate databases.
• Help with the onboarding of new employees, including preparing offer letters, contracts, and organizing orientation.
• Maintain and update employee records, ensuring all documentation is accurate and up-to-date.

Qualifications & Skills

• Minimum of 4 year of experience in accounting and administrative roles.
• Strong organizational skills and attention to detail.
• Proficiency in accounting software (e.g., QuickBooks, Tally) and MS Office Suite (Word, Excel, PowerPoint).
• Good communication skills for interacting with clients, suppliers, and internal teams.
• Ability to handle sensitive and confidential information.

Job Type: Full-time

Experience

• Accounting: 1 year (Preferred)
• Admin: 1 year (Preferred)