ABC Cluster Coordinator

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster, manage finances, plan meetings, workshops, and conferences, draft meeting notes and presentations, and maintain a web presence for the cluster. This position is part time, at 0.4 FTE. Organizational Status The Cluster Coordinator will report directly to Prof. Marc Horwitz and work as part of a collaborative team consisting of cluster Co-Leads. Work Performed

Supports cluster governance and committee activities, including the Executive Committee and trainee committee. Organizes committee meetings, prepares supporting materials, maintains records of decisions and follow-up items, and facilitates the development of advice and recommendations for consideration by cluster leadership.

Plans and executes cluster events and engagement activities, including meetings, seminars, workshops, webinars, and conferences of up to approximately 250 participants. Coordinates comprehensive event logistics, speaker coordination, guest services, and post-event evaluation.

Administers the financial activities of the cluster, including procurement, budget and expenditure monitoring, invoicing, expenses, sponsorships, and event revenues. Maintains financial records and identifies discrepancies or concerns requiring review by the Cluster Lead.

Tracks research funded initiatives including milestones and deliverables, obtaining required information from project participants, preparing draft progress reports and proposals, and identifying delays or outstanding requirements for the attention of cluster leadership.

Maintains cluster communications and information resources to support collaboration and continuity of cluster activities. Updates the cluster website and shared resources, prepares newsletters and other communications, responds to routine inquiries, and ensures information provided to members, collaborators, and stakeholders is current and appropriately organized.

Performs other related duties as required.

Consequence of Error/Judgement A high degree of organization, good judgment, integrity and attention to detail is required in making appropriate decisions, including those involving financial and human resource issues. Errors in judgment or decisions may negatively impact the reputation of the cluster and the University. Supervision Received The successful candidate needs to be a self-motivated cooperator with exceptional problem solving and multi-tasking powers, operating within established UBC policies and procedures. Sets own priorities in consultation with Prof. Horwitz. Supervision Given None, although may provide work direction and delegation to other personnel on occasion. Minimum Qualifications High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion